Our Services:



To view our services in your software click on Shop and then Book a service.


Secure Destruction

We offer a secure destruction service. In this section you can order shredding bins of different sizes or can arrange for destruction of archive boxes or non-paper items (such as binders). 


This will process an order that will come through to us, we will then be in touch with a quote and will await confirmation before proceeding. 


Archive Maintenance

Don't have time to maintain your archives? You’re not alone. Many clients choose our book our team in every 12 months to maintain their archives. This ensures their records stay orderly, compliant and searchable. Too often? Don't worry – we are flexible with how often you want us to come with no long-term commitments.


Available as either an on-premises or off-premises solution, our expert team will carry out the following tasks as part of a maintenance:

  • Sorting and culling of expired records according to the relevant retention schedule (public, catholic or independent)
  • Boxing of all records including binding of lever-arch material.
  • Data entry of indexed records into Smart Soft or your nominated system 
  • Placement of catalogued records into the Smart Stack system or shelving as required
  • Secure destruction of approved records 

Offsite 



We can pick up your archives and get all the processing done at out secure facility. Our archive pickup service is handy if you want the archiving to be out of sight, out of mind and with no interruptions to your staff and students. Click here to book your pickup. 


Onsite


Our comprehensive archival maintenance service eases the burden of organising and transferring your new documents to the Smart Stack system or into your own type of system.


Our experienced team can complete the following archival tasks:

  • Organising, ordering and sorting through all your documents
  • Binding and organising documents from lever arch files to save space and reuse the files.
  • Culling and secure destruction of expired documents
  • Training in using our online software and entering your documents onto the database


Click here to book our yearly maintenance service. 


Assessment or Move



Book a Smart Stack relocation or re-assessment here. 


Our team of experts are able to provide a FREE professional assessment of the current state of your archives and tailor solutions including a system move to help you get on top of your archiving. With on-site or contact free assessments available, now is the perfect time to plan for getting on top of your archives once and for all.


Hint: although the Smart Stack system may look easy to move or relocate, if it is not fitted together correctly, this can result in the boxes tilting or sliding which can cause a hazard. If you are considering moving, please do get in touch first to see how we can offer support, 


Online Training


In charge of your school’s archiving? New to our online document management software?

Your staff may change but Smart Stack is built to stay and so we are committed to providing free ongoing training for all our Smart Stack Customers.

Whether you are completely new to the system and software or maybe it’s been a while and you’d like a refresher, our online training is useful for everyone.


We can get you up to speed in just 30 minutes! We offer regular online sessions to get your software skills up to scratch.

Click here to see our future trainings.